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CCSS Administrative Letters

TitleTypeFormatSize 
90 Day Extension for Non-Parent Relative Families Receiving Care to Support Child Welfare Services (CWS) #03-15pdf46 KB
Additional Guidance for Child Care services Provided to Non-Parent Relatives #01-15pdf113 KB
Attachment – DD Rates-Revised 09-28-07 #03-07pdf33 KB
Attachment – New Prior Month Correction #02-07pdf816 KB
Changes to Policies Regarding Foster Care Cases: #3-16pdf45 KB
Changes to Policies Regarding Out of State Providers: #07-16pdf173 KB
Changes to Policies Regarding Pro-Ration of Parental Fees #05-15pdf52 KB
Changes to Policies Regarding Self-Employment/Gainful Employment: #1-16pdf57 KB
Changes to Policies Regarding: #04-15pdf62 KB
Changes to Policies Regarding: #05-16pdf222 KB
Changes to Policies Regarding: #08-15pdf1 MB
Changes to Policies Regarding: #08-16pdf149 KB
Changes to Policies Regarding: #2-16pdf85 KB
Changes to Policies Regarding: #4-16pdf301 KB
Changes to Policies Regarding: #6-15pdf73 KB
Changes to Subsidized Child Care Assistance (SCCA) Policy: #02-17pdf179 KB
Changes to Subsidized Child Care Assistance (SCCA) Policy: #03-17pdf63 KB
Changes to Subsidized Child Care Assistance Program Policy: #01-17pdf162 KB
Changes to Subsidized Child Care Assistance Program Policy: #09-16pdf145 KB
Changes to Subsidized Child Care Assistance Program Policy: #10-16pdf252 KB
Clarification for SSI income and the revision of the base period for counting Child Support income in the Integrated Eligibility Manual #03-13pdf39 KB
Clarification for Using the Revised Child Care Provider Agreement (DCD-0452) #07-12pdf43 KB
DD Center Rates #1-05pdf39 KB
Discontinuation of Subsidy Payment for the North Carolina Pre-Kindergarten (NC Pre-K) Portion of the Day #01-12pdf42 KB
Disregard of 2008 Economic Stimulus Payments for Child Care Subsidy Services #01-08pdf35 KB
Expanded Eligibility for Parents/Responsible Adults Seeking Employment #01-09pdf213 KB
Expanded Post-Secondary Education and Job Training Policy #02-09pdf71 KB
Expanded Seeking Employment and Post-Secondary Education and Job Training Ends #02-10pdf42 KB
Families Who Have a Parental Fee Amount that Exceeds the Cost of Care #03-14Policy for Before and After School Care and Upcoming January 1, 2015 Policy Changespdf56 KB
Funding for Military Families #01-06pdf57 KB
Funding Match DCD #1-07pdf42 KB
Further Information Regarding Time Limited Vouchers in SFY 2011-12 #04-12pdf251 KB
Guidance for Implementing the 2013 Income Eligibility Guidelines #02-13pdf40 KB
Guidance for Subsidy Enrollment in Facilities with Less than Three Stars #06-12pdf213 KB
Implementation of 2016 Market Rates #07-15pdf446 KB
Implementation of 2016 Market Rates: #06-16pdf108 KB
Implementation of Correction Codes #02-07pdf49 KB
Implementation of Deeming Income Eligibility Joint Department/Division Memo #01-10pdf91 KB
Legislative Decisions Post Secondary Education, Registration and Transportation #02-11pdf75 KB
Maximum Income Eligibility Limits #02-14pdf253 KB
New Policy and Procedures from Cases to Support CPS and CWS When Parents are Employed #01-14pdf517 KB
Review, Revision and Update of Family Information in the Subsidized Child Care Reimbursement System #01-11pdf841 KB
Revised DD Center Rates #03-07pdf38 KB
Spending Local Work First Block Grant Funds for Child Care #2-02pdf100 KB
Subsidized Child Care – Global Move Function Disable #03-12pdf208 KB
Subsidized Child Care – Need for Care Values #01-12pdf48 KB
Subsidized Child Care Assistance Administrative Letter #01-18pdf105 KB
Subsidized Child Care Assistance Administrative Letter #01-20pdf287 KB
Subsidized Child Care Assistance Administrative Letter #01-21pdf289 KB
Subsidized Child Care Assistance Administrative Letter #01-22pdf226 KB
Subsidized Child Care Assistance Administrative Letter #01-23pdf324 KB
Subsidized Child Care Assistance Administrative Letter #01-23 – Application, Recertification, and Base Period Guidepdf68 KB
Subsidized Child Care Assistance Administrative Letter #02-18pdf31 KB
Subsidized Child Care Assistance Administrative Letter #02-19pdf199 KB
Subsidized Child Care Assistance Administrative Letter #02-22pdf275 KB
Subsidized Child Care Assistance Administrative Letter #02-23pdf233 KB
Subsidized Child Care Assistance Administrative Letter #03-18pdf253 KB
Subsidized Child Care Assistance Administrative Letter #03-22pdf312 KB
Subsidized Child Care Assistance Administrative Letter #03-23pdf266 KB
Subsidized Child Care Assistance Administrative Letter #04-17pdf64 KB
Subsidized Child Care Assistance Administrative Letter #04-18pdf243 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – 2018 Market Rate Flyerpdf217 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – Child Care Center (CCC) Market Rates Effective 10-2018pdf192 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – Family Child Care Homes (FCCH) Market Rates Effective 10-2018pdf291 KB
Subsidized Child Care Assistance Administrative Letter #04-22pdf177 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – 2022 Market Rate Flyerpdf177 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – 2022 Market Rate Letter FAQpdf220 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – Child Care Center (CCC) Market Rates Effective October 31,2022pdf288 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – Family Child Care Home (FCCH) Market Rates Effective October 31,2022pdf333 KB
Subsidized Child Care Assistance Administrative Letter #04-23pdf269 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – 2023 Market Rate Flyerpdf162 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – Child Care Center (CCC) Market Rates Effective October 1, 2023pdf275 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – Family Child Care Home (FCCH) Market Rates Effective October 1, 2023pdf324 KB
Subsidized Child Care Assistance Administrative Letter #05-17pdf100 KB
Subsidized Child Care Assistance Administrative Letter #05-18pdf252 KB
Subsidized Child Care Assistance Administrative Letter #06-17pdf171 KB
Subsidized Child Care Assistance Administrative Letter #06-18pdf280 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – ECAC Handoutpdf262 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – Look What I can Do!pdf148 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – The Benefits of Developmental Monitoring and Screening for Young Childrenpdf215 KB
Subsidized Child Care Assistance Administrative Letter #07-17pdf69 KB
Subsidized Child Care Assistance Administrative Letter #07-17 – #07-17 Market Rate Flyerpdf49 KB
Subsidized Child Care Assistance Administrative Letter #07-17 – Market Rates Effective 10-2017pdf479 KB
Subsidized Child Care Assistance Administrative Letter #07-18pdf222 KB
Subsidized Child Care Assistance Administrative Letter #08-17pdf76 KB
Subsidized Child Care Assistance Administrative Letter#01-19pdf108 KB
Subsidized Child Care Reimbursement System (SCCRS) Closeout Process Change #01-13pdf203 KB
TANF Maintenance of Effort (MOE) and Family Size and Income #3-99pdf2 MB
Time Limited Vouchers for Expending the Remaining Balance of SFY 11-12 Non-Smart Start Allocations #02-12pdf77 KB
Title IV-E Fund Child Care Requirements for Children in Foster Care #01-11pdf49 KB
Transitioning SCCRS from Payment Process to a Payment Authorization System #05-12pdf47 KB
Waiting List Modifications in the Subsidized Child Care Reimbursement System #02-08pdf158 KB
TitleTypeFormatSize 
(Attachment) Subsidized Child Care Assistance Program Federal Poverty Level & State Median Income Effective July 1, 2019pdf47 KB
Child Care Worker and Child Care Supervisor Roles #02-19pdf140 KB
Child Support Demonstration Project – For Information #02-18pdf258 KB
DCDL #3-2020 – Reporting Attendance for March 2020pdf35 KB
DCDL #3-2020 – Reporting Attendance for March 2020 – (Attachment) PROVIDER EMAIL REGARDING MARCH 2020 ATTENDANCEpdf35 KB
DCDL 2021-#01 – Temporary Recert Grace Period COVID-19pdf237 KB
DCDL 2021-#02 Waiving Parent Feespdf241 KB
DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months March 2021-April 2021pdf63 KB
DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months March 2021-April 2021pdf79 KB
DCDL 2021-#03 Waiving Parent Feespdf236 KB
DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months May 2021-June 2021pdf81 KB
DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months May 2021-June 2021pdf80 KB
DCDL 2021-#04 Technical Assistance Unitpdf239 KB
DCDL 2021-#04 Technical Assistance Unit – (Attachment) Technical Assistance Territory Mappdf152 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cyclepdf279 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form – Worddocx15 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form- Excelxlsx34 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Monitoring Checklist SFY 21-22pdf161 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Subsidy Monitoring Information SFY 21-22pdf261 KB
DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenancepdf239 KB
DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenance – (Attachment) CSDW Instructionspdf216 KB
DCDL 2021-#07 Waiving Parent Feespdf240 KB
DCDL 2021-#07 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months July 2021-October 2021pdf90 KB
DCDL 2021-#07 Waiving Parent Fees – (Attachment)Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months July 2021-October 2021pdf117 KB
DCDL 2021-#08 Maximum Income Limitspdf252 KB
DCDL 2021-#08 Maximum Income Limits – (Attachment) 2021 FPL-SMI Chartpdf76 KB
DCDL 2021-#09 Recert Grace Period Extendedpdf242 KB
DCDL 2021-#10 Technical Assistance Unitpdf239 KB
DCDL 2021-#10 Technical Assistance Unit – Attachment) Technical Assistance Territory Mappdf151 KB
DCDL 2021-#11 CCDF Error Rate Reviewpdf299 KB
DCDL 2021-#12 Waiving Parent Feespdf242 KB
DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months November 2021-January 2022docx12 KB
DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months November 2021-January 2022pdf112 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocationpdf242 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 Fund Authorization ESTIMATEpdf598 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 PRELIMINARY Expenditure Reportpdf2 MB
DCDL 2021-#14 Recertification during Covid-19pdf243 KB
DCDL 2022-#01 Technical Assistance Unitpdf174 KB
DCDL 2022-#01 Technical Assistance Unit – (Attachment) Technical Assistance Territory Mappdf150 KB
DCDL 2022-#03 American Rescue Plan Act (ARPA) Grant Funds and SCCA Recipient Eligibilitypdf215 KB
DCDL 2022-#04 New Maximum Income Eligibility Limitspdf252 KB
DCDL 2022-#04 New Maximum Income Eligibility Limits – (Attachment) 2022 SMI-FPL Chartpdf95 KB
DCDL 2022-#05 Revised Retention of Records for the Subsidized Child Care Assistance Programpdf255 KB
DCDL 2022-#06 DCDEE changes to COVID responsespdf247 KB
DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Provider Notice NOT waiving Parent Fees for service month Of July 2022pdf12 KB
DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Recipient Notice NOT waiving Parent Fees for service month Of July 2022pdf34 KB
DCDL 2022-#07 Local Waiting List Local Policypdf321 KB
DCDL 2022-#08 Technical Assistance Unit Changespdf254 KB
DCDL 2022-#08 Technical Assistance Unit Changes – (Attachment) Technical Assistance Territory Mappdf154 KB
DCDL 2022-#2 Waiving Parent Feespdf174 KB
DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months February-June 2022pdf82 KB
DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months February-June 2022pdf116 KB
DCDL 2023-#01 Guidance for Managing Allocationspdf294 KB
DCDL 2023-#02 Maximum Income Eligibility Limitspdf235 KB
DCDL 2023-#02 Maximum Income Eligibility Limits – (Attachment) 2023 SMI/FPL Chartpdf64 KB
DCDL 2023-#03 SCCA Program Newly Revised Manual Important Dates and County Monitoringpdf244 KB
DCDL 2024-#01 SCCA Program Newly Revised Applicationpdf230 KB
DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456 SCCA Child Care Applicationpdf328 KB
DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456-ES SCCA Child Care Applicationpdf355 KB
Developmental Screenings #04-16pdf240 KB
Extend 90-day Transition Period in Hurricane Impacted Counties #08-18pdf211 KB
Instructions for Local Purchasing Agencies – Close Out of the Subsidized Child Care Reimbursement System and NC FAST for State Fiscal Year 2016-2017 #02-17pdf82 KB
Instructions for Local Purchasing Agencies’ Close Out of the Subsidized Child Care Reimbursement System for State Fiscal Year 2014-2015 – May 15, 2015 #01-15pdf62 KB
Instructions for LPAs Close Out of the SCCR System for State Fiscal Year 2015-2016 #02-16pdf67 KB
Living Arrangement Selections #05-17pdf111 KB
New Maximum Income Eligibility Limits #01-17pdf50 KB
New Maximum Income Eligibility Limits #03-19pdf132 KB
Procedures for Providers Submitting Private Paying Rate Changes #05-16pdf49 KB
Procedures for Tracking 20 Months of Education for Foster Parents, Conitnued Eligibity Work-Around, and Graduated Phase Out Work-Around #07-16pdf65 KB
Procedures When a Facility Chooses to Stop Participation in the Subsidized Child Care Program #03-16pdf53 KB
Program Compliance Monitoring Changes for the 2018-2021 – Cycle 19-21 Monitoring Checklistxls882 KB
Program Compliance Monitoring Changes for the 2018-2021 – LPA Monitoring Worksheetdoc165 KB
Program Compliance Monitoring Changes for the 2018-2021 – Program Contact Info and County Listpdf27 KB
Program Compliance Monitoring Changes for the 2018-2021 Cycle #04-18pdf257 KB
Provider Agreement & Recoupment of Overpayments #01-19pdf165 KB
Provider Re-Enrollment for SCCA through the NC FAST Provider Portal #04-17pdf70 KB
Recertification Packets in NC FAST #03-17pdf43 KB
Reporting Attendance For October 2016 #06-16pdf100 KB
Reporting Attendance for September 2018 #06-18pdf198 KB
Reporting Attendance for September 2018 #06-18 – Amended Provider Email – September Attendancepdf47 KB
Reporting Attendance for September 2018 #06-18 – AMENDED Reporting Attendance for September 2018 #06-18pdf47 KB
Retroactive Service Change: DCDL 2020-#01pdf204 KB
SCCA DCDL 2020 – #02 – Retention of Records for the Subsidized Child Care Assistance Programpdf139 KB
Subsidized Child Care Assistance Forms #01-16pdf31 KB
Subsidized Child Care Assistance Program’s NC FAST – Logging Into Data Warehouse Overview (PowerPoint Presentation)pptx1 MB
Subsidized Child Care Assistance Program’s NC FAST Data Availability in CSDW – For Information #03-18pdf37 KB
Technical Assistance Unit #01-18Technical Assistance Territory Mappdf161 KB
Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months November 2018-January 2019 For Chatham, Durham, and Guilford Countiespdf146 KB
Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months November 2018-January 2019pdf154 KB
Waiver of Parental Fees for service months November 2018-2019 In 3 Additional Counties Impacted by Hurricane Florence #09-18pdf200 KB
Waiver of Parental Fees for service months October 2018 – January 2019 in Counties Impacted by Hurricane Florence #07-18pdf212 KB
Waiver of Parental Fees for service months October 2018-January 2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months October 2018-January 2019pdf145 KB
TitleTypeFormatSize 
Allocation Management Plan for – SFY 2010-2011pdf63 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2008-2009pdf381 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2009-2010pdf347 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2017-2018 REVISEDpdf301 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2022-2023pdf287 KB
Certification of Fraud – January 5, 2012pdf38 KB
Clarifying Deeming Income through FSIS and dated – September 15, 2010pdf57 KB
Close Out Instruction for Counties – April 29, 2010pdf45 KB
Countable Income for Temporary Census Workerspdf30 KB
Expansion of the Data Clean-up Pilot for Subsidized Child Care – December 27, 2013pdf47 KB
Extension of Time Limited Vouchers – June 16, 2010pdf25 KB
Extension of Time Limited Vouchers – May 14, 2010pdf27 KB
Guidance on Issuing SEEK Magnetic Stripe Care – September 14, 2011pdf33 KB
Increasing Star Licensure Level for One and Two Star Child Care Facilities – February 1, 2012pdf42 KB
Mechanisms for Issuing Policypdf36 KB
OSBM Current Mandated Subsidy Reduction SFY 2010-2011 – February 1, 2011pdf57 KB
Reduction of Child Care Funds for State Fiscal Year 2009-2010pdf79 KB
Requirements to Enter Private Pay Rates into the SCCRS – September 15, 2010pdf254 KB
Retention of Child Care Services Records – March 29, 2011pdf23 KB
Revised Allocation Spending Guidelines and ARRA Reporting Measures – SFY 2009-2010pdf104 KB
SCCRS System Edits – Attachment 1pdf1 MB
SCCRS System Edits – October 1, 2014pdf880 KB
SEEK Pilot Issues – September 1, 2011pdf82 KB
SEEK Revised Rollout Memo to Certain LPAs – August 9, 2011pdf42 KB
Title Subsidy Business Plan Options – October 4, 2010pdf62 KB