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CCSS Administrative Letters

TitleCategoriesTypeFormatSizeLink
90 Day Extension for Non-Parent Relative Families Receiving Care to Support Child Welfare Services (CWS) #03-15, , pdf46 KB
Additional Guidance for Child Care services Provided to Non-Parent Relatives #01-15, , pdf113 KB
Attachment – DD Rates-Revised 09-28-07 #03-07, , pdf33 KB
Attachment – New Prior Month Correction #02-07, , pdf816 KB
Changes to Policies Regarding Foster Care Cases: #3-16, , pdf45 KB
Changes to Policies Regarding Out of State Providers: #07-16, , pdf173 KB
Changes to Policies Regarding Pro-Ration of Parental Fees #05-15, , pdf52 KB
Changes to Policies Regarding Self-Employment/Gainful Employment: #1-16, , pdf57 KB
Changes to Policies Regarding: #04-15, , pdf62 KB
Changes to Policies Regarding: #05-16, , pdf222 KB
Changes to Policies Regarding: #08-15, , pdf1 MB
Changes to Policies Regarding: #08-16, , pdf149 KB
Changes to Policies Regarding: #2-16, , pdf85 KB
Changes to Policies Regarding: #4-16, , pdf301 KB
Changes to Policies Regarding: #6-15, , pdf73 KB
Changes to Subsidized Child Care Assistance (SCCA) Policy: #02-17, , pdf179 KB
Changes to Subsidized Child Care Assistance (SCCA) Policy: #03-17, , pdf63 KB
Changes to Subsidized Child Care Assistance Program Policy: #01-17, , pdf162 KB
Changes to Subsidized Child Care Assistance Program Policy: #09-16, , pdf145 KB
Changes to Subsidized Child Care Assistance Program Policy: #10-16, , pdf252 KB
Clarification for SSI income and the revision of the base period for counting Child Support income in the Integrated Eligibility Manual #03-13, , pdf39 KB
Clarification for Using the Revised Child Care Provider Agreement (DCD-0452) #07-12, , pdf43 KB
DD Center Rates #1-05, , pdf39 KB
Discontinuation of Subsidy Payment for the North Carolina Pre-Kindergarten (NC Pre-K) Portion of the Day #01-12, , pdf42 KB
Disregard of 2008 Economic Stimulus Payments for Child Care Subsidy Services #01-08, , pdf35 KB
Expanded Eligibility for Parents/Responsible Adults Seeking Employment #01-09, , pdf213 KB
Expanded Post-Secondary Education and Job Training Policy #02-09, , pdf71 KB
Expanded Seeking Employment and Post-Secondary Education and Job Training Ends #02-10, , pdf42 KB
Families Who Have a Parental Fee Amount that Exceeds the Cost of Care #03-14Policy for Before and After School Care and Upcoming January 1, 2015 Policy Changes, , pdf56 KB
Funding for Military Families #01-06, , pdf57 KB
Funding Match DCD #1-07, , pdf42 KB
Further Information Regarding Time Limited Vouchers in SFY 2011-12 #04-12, , pdf251 KB
Guidance for Implementing the 2013 Income Eligibility Guidelines #02-13, , pdf40 KB
Guidance for Subsidy Enrollment in Facilities with Less than Three Stars #06-12, , pdf213 KB
Implementation of 2016 Market Rates #07-15, , pdf446 KB
Implementation of 2016 Market Rates: #06-16, , pdf108 KB
Implementation of Correction Codes #02-07, , pdf49 KB
Implementation of Deeming Income Eligibility Joint Department/Division Memo #01-10, , pdf91 KB
Legislative Decisions Post Secondary Education, Registration and Transportation #02-11, , pdf75 KB
Maximum Income Eligibility Limits #02-14, , pdf253 KB
New Policy and Procedures from Cases to Support CPS and CWS When Parents are Employed #01-14, , pdf517 KB
Review, Revision and Update of Family Information in the Subsidized Child Care Reimbursement System #01-11, , pdf841 KB
Revised DD Center Rates #03-07, , pdf38 KB
Spending Local Work First Block Grant Funds for Child Care #2-02, , pdf100 KB
Subsidized Child Care – Global Move Function Disable #03-12, , pdf208 KB
Subsidized Child Care – Need for Care Values #01-12, , pdf48 KB
Subsidized Child Care Assistance Administrative Letter #01-18, , pdf105 KB
Subsidized Child Care Assistance Administrative Letter #01-20, , pdf287 KB
Subsidized Child Care Assistance Administrative Letter #01-21, , pdf289 KB
Subsidized Child Care Assistance Administrative Letter #01-22, , pdf226 KB
Subsidized Child Care Assistance Administrative Letter #01-23, , pdf324 KB
Subsidized Child Care Assistance Administrative Letter #01-23 – Application, Recertification, and Base Period Guide, , pdf68 KB
Subsidized Child Care Assistance Administrative Letter #02-18, , pdf31 KB
Subsidized Child Care Assistance Administrative Letter #02-19, , pdf199 KB
Subsidized Child Care Assistance Administrative Letter #02-22, , pdf275 KB
Subsidized Child Care Assistance Administrative Letter #02-23, , pdf233 KB
Subsidized Child Care Assistance Administrative Letter #03-18, , pdf253 KB
Subsidized Child Care Assistance Administrative Letter #03-22, , pdf312 KB
Subsidized Child Care Assistance Administrative Letter #03-23, , pdf266 KB
Subsidized Child Care Assistance Administrative Letter #04-17, , pdf64 KB
Subsidized Child Care Assistance Administrative Letter #04-18, , pdf243 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – 2018 Market Rate Flyer, , pdf217 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – Child Care Center (CCC) Market Rates Effective 10-2018, , pdf192 KB
Subsidized Child Care Assistance Administrative Letter #04-18 – Family Child Care Homes (FCCH) Market Rates Effective 10-2018, , pdf291 KB
Subsidized Child Care Assistance Administrative Letter #04-22, , pdf177 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – 2022 Market Rate Flyer, , pdf177 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – 2022 Market Rate Letter FAQ, , pdf220 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – Child Care Center (CCC) Market Rates Effective October 31,2022, , pdf288 KB
Subsidized Child Care Assistance Administrative Letter #04-22 – Family Child Care Home (FCCH) Market Rates Effective October 31,2022, , pdf333 KB
Subsidized Child Care Assistance Administrative Letter #04-23, , pdf269 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – 2023 Market Rate Flyer, , pdf162 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – Child Care Center (CCC) Market Rates Effective October 1, 2023, , pdf275 KB
Subsidized Child Care Assistance Administrative Letter #04-23 – Family Child Care Home (FCCH) Market Rates Effective October 1, 2023, , pdf324 KB
Subsidized Child Care Assistance Administrative Letter #05-17, , pdf100 KB
Subsidized Child Care Assistance Administrative Letter #05-18, , pdf252 KB
Subsidized Child Care Assistance Administrative Letter #06-17, , pdf171 KB
Subsidized Child Care Assistance Administrative Letter #06-18, , pdf280 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – ECAC Handout, , pdf262 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – Look What I can Do!, , pdf148 KB
Subsidized Child Care Assistance Administrative Letter #06-18 – The Benefits of Developmental Monitoring and Screening for Young Children, , pdf215 KB
Subsidized Child Care Assistance Administrative Letter #07-17, , pdf69 KB
Subsidized Child Care Assistance Administrative Letter #07-17 – #07-17 Market Rate Flyer, , pdf49 KB
Subsidized Child Care Assistance Administrative Letter #07-17 – Market Rates Effective 10-2017, , pdf479 KB
Subsidized Child Care Assistance Administrative Letter #07-18, , pdf222 KB
Subsidized Child Care Assistance Administrative Letter #08-17, , pdf76 KB
Subsidized Child Care Assistance Administrative Letter#01-19, , pdf108 KB
Subsidized Child Care Reimbursement System (SCCRS) Closeout Process Change #01-13, , pdf203 KB
TANF Maintenance of Effort (MOE) and Family Size and Income #3-99, , pdf2 MB
Time Limited Vouchers for Expending the Remaining Balance of SFY 11-12 Non-Smart Start Allocations #02-12, , pdf77 KB
Title IV-E Fund Child Care Requirements for Children in Foster Care #01-11, , pdf49 KB
Transitioning SCCRS from Payment Process to a Payment Authorization System #05-12, , pdf47 KB
Waiting List Modifications in the Subsidized Child Care Reimbursement System #02-08, , pdf158 KB
TitleCategoriesTypeFormatSizeLink
(Attachment) Subsidized Child Care Assistance Program Federal Poverty Level & State Median Income Effective July 1, 2019, , pdf47 KB
Child Care Worker and Child Care Supervisor Roles #02-19, , pdf140 KB
Child Support Demonstration Project – For Information #02-18, , pdf258 KB
DCDL #3-2020 – Reporting Attendance for March 2020, , pdf35 KB
DCDL #3-2020 – Reporting Attendance for March 2020 – (Attachment) PROVIDER EMAIL REGARDING MARCH 2020 ATTENDANCE, , pdf35 KB
DCDL 2021-#01 – Temporary Recert Grace Period COVID-19, , pdf237 KB
DCDL 2021-#02 Waiving Parent Fees, , pdf241 KB
DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months March 2021-April 2021, , pdf63 KB
DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months March 2021-April 2021, , pdf79 KB
DCDL 2021-#03 Waiving Parent Fees, , pdf236 KB
DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months May 2021-June 2021, , pdf81 KB
DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months May 2021-June 2021, , pdf80 KB
DCDL 2021-#04 Technical Assistance Unit, , pdf239 KB
DCDL 2021-#04 Technical Assistance Unit – (Attachment) Technical Assistance Territory Map, , pdf152 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle, , pdf279 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form – Word, , docx15 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form- Excel, , xlsx34 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Monitoring Checklist SFY 21-22, , pdf161 KB
DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Subsidy Monitoring Information SFY 21-22, , pdf261 KB
DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenance, , pdf239 KB
DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenance – (Attachment) CSDW Instructions, , pdf216 KB
DCDL 2021-#07 Waiving Parent Fees, , pdf240 KB
DCDL 2021-#07 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months July 2021-October 2021, , pdf90 KB
DCDL 2021-#07 Waiving Parent Fees – (Attachment)Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months July 2021-October 2021, , pdf117 KB
DCDL 2021-#08 Maximum Income Limits, , pdf252 KB
DCDL 2021-#08 Maximum Income Limits – (Attachment) 2021 FPL-SMI Chart, , pdf76 KB
DCDL 2021-#09 Recert Grace Period Extended, , pdf242 KB
DCDL 2021-#10 Technical Assistance Unit, , pdf239 KB
DCDL 2021-#10 Technical Assistance Unit – Attachment) Technical Assistance Territory Map, , pdf151 KB
DCDL 2021-#11 CCDF Error Rate Review, , pdf299 KB
DCDL 2021-#12 Waiving Parent Fees, , pdf242 KB
DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months November 2021-January 2022, , docx12 KB
DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months November 2021-January 2022, , pdf112 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation, , pdf242 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 Fund Authorization ESTIMATE, , pdf598 KB
DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 PRELIMINARY Expenditure Report, , pdf2 MB
DCDL 2021-#14 Recertification during Covid-19, , pdf243 KB
DCDL 2022-#01 Technical Assistance Unit, , pdf174 KB
DCDL 2022-#01 Technical Assistance Unit – (Attachment) Technical Assistance Territory Map, , pdf150 KB
DCDL 2022-#03 American Rescue Plan Act (ARPA) Grant Funds and SCCA Recipient Eligibility, , pdf215 KB
DCDL 2022-#04 New Maximum Income Eligibility Limits, , pdf252 KB
DCDL 2022-#04 New Maximum Income Eligibility Limits – (Attachment) 2022 SMI-FPL Chart, , pdf95 KB
DCDL 2022-#05 Revised Retention of Records for the Subsidized Child Care Assistance Program, , pdf255 KB
DCDL 2022-#06 DCDEE changes to COVID responses, , pdf247 KB
DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Provider Notice NOT waiving Parent Fees for service month Of July 2022, , pdf12 KB
DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Recipient Notice NOT waiving Parent Fees for service month Of July 2022, , pdf34 KB
DCDL 2022-#07 Local Waiting List Local Policy, , pdf321 KB
DCDL 2022-#08 Technical Assistance Unit Changes, , pdf254 KB
DCDL 2022-#08 Technical Assistance Unit Changes – (Attachment) Technical Assistance Territory Map, , pdf154 KB
DCDL 2022-#2 Waiving Parent Fees, , pdf174 KB
DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months February-June 2022, , pdf82 KB
DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months February-June 2022, , pdf116 KB
DCDL 2023-#01 Guidance for Managing Allocations, , pdf294 KB
DCDL 2023-#02 Maximum Income Eligibility Limits, , pdf235 KB
DCDL 2023-#02 Maximum Income Eligibility Limits – (Attachment) 2023 SMI/FPL Chart, , pdf64 KB
DCDL 2023-#03 SCCA Program Newly Revised Manual Important Dates and County Monitoring, , pdf244 KB
DCDL 2024-#01 SCCA Program Newly Revised Application, , pdf230 KB
DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456 SCCA Child Care Application, , pdf328 KB
DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456-ES SCCA Child Care Application, , pdf355 KB
Developmental Screenings #04-16, , pdf240 KB
Extend 90-day Transition Period in Hurricane Impacted Counties #08-18, , pdf211 KB
Instructions for Local Purchasing Agencies – Close Out of the Subsidized Child Care Reimbursement System and NC FAST for State Fiscal Year 2016-2017 #02-17, , pdf82 KB
Instructions for Local Purchasing Agencies’ Close Out of the Subsidized Child Care Reimbursement System for State Fiscal Year 2014-2015 – May 15, 2015 #01-15, , pdf62 KB
Instructions for LPAs Close Out of the SCCR System for State Fiscal Year 2015-2016 #02-16, , pdf67 KB
Living Arrangement Selections #05-17, , pdf111 KB
New Maximum Income Eligibility Limits #01-17, , pdf50 KB
New Maximum Income Eligibility Limits #03-19, , pdf132 KB
Procedures for Providers Submitting Private Paying Rate Changes #05-16, , pdf49 KB
Procedures for Tracking 20 Months of Education for Foster Parents, Conitnued Eligibity Work-Around, and Graduated Phase Out Work-Around #07-16, , pdf65 KB
Procedures When a Facility Chooses to Stop Participation in the Subsidized Child Care Program #03-16, , pdf53 KB
Program Compliance Monitoring Changes for the 2018-2021 – Cycle 19-21 Monitoring Checklist, , xls882 KB
Program Compliance Monitoring Changes for the 2018-2021 – LPA Monitoring Worksheet, , doc165 KB
Program Compliance Monitoring Changes for the 2018-2021 – Program Contact Info and County List, , pdf27 KB
Program Compliance Monitoring Changes for the 2018-2021 Cycle #04-18, , pdf257 KB
Provider Agreement & Recoupment of Overpayments #01-19, , pdf165 KB
Provider Re-Enrollment for SCCA through the NC FAST Provider Portal #04-17, , pdf70 KB
Recertification Packets in NC FAST #03-17, , pdf43 KB
Reporting Attendance For October 2016 #06-16, , pdf100 KB
Reporting Attendance for September 2018 #06-18, , pdf198 KB
Reporting Attendance for September 2018 #06-18 – Amended Provider Email – September Attendance, , pdf47 KB
Reporting Attendance for September 2018 #06-18 – AMENDED Reporting Attendance for September 2018 #06-18, , pdf47 KB
Retroactive Service Change: DCDL 2020-#01, , pdf204 KB
SCCA DCDL 2020 – #02 – Retention of Records for the Subsidized Child Care Assistance Program, , pdf139 KB
Subsidized Child Care Assistance Forms #01-16, , pdf31 KB
Subsidized Child Care Assistance Program’s NC FAST – Logging Into Data Warehouse Overview (PowerPoint Presentation), , pptx1 MB
Subsidized Child Care Assistance Program’s NC FAST Data Availability in CSDW – For Information #03-18, , pdf37 KB
Technical Assistance Unit #01-18Technical Assistance Territory Map, , pdf161 KB
Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months November 2018-January 2019 For Chatham, Durham, and Guilford Counties, , pdf146 KB
Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months November 2018-January 2019, , pdf154 KB
Waiver of Parental Fees for service months November 2018-2019 In 3 Additional Counties Impacted by Hurricane Florence #09-18, , pdf200 KB
Waiver of Parental Fees for service months October 2018 – January 2019 in Counties Impacted by Hurricane Florence #07-18, , pdf212 KB
Waiver of Parental Fees for service months October 2018-January 2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months October 2018-January 2019, , pdf145 KB
TitleCategoriesTypeFormatSizeLink
Allocation Management Plan for – SFY 2010-2011, , pdf63 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2008-2009, , pdf381 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2009-2010, , pdf347 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2017-2018 REVISED, , pdf301 KB
Allocation of Child Care Subsidy Funds for State Fiscal Year 2022-2023, , pdf287 KB
Certification of Fraud – January 5, 2012, , pdf38 KB
Clarifying Deeming Income through FSIS and dated – September 15, 2010, , pdf57 KB
Close Out Instruction for Counties – April 29, 2010, , pdf45 KB
Countable Income for Temporary Census Workers, , pdf30 KB
Expansion of the Data Clean-up Pilot for Subsidized Child Care – December 27, 2013, , pdf47 KB
Extension of Time Limited Vouchers – June 16, 2010, , pdf25 KB
Extension of Time Limited Vouchers – May 14, 2010, , pdf27 KB
Guidance on Issuing SEEK Magnetic Stripe Care – September 14, 2011, , pdf33 KB
Increasing Star Licensure Level for One and Two Star Child Care Facilities – February 1, 2012, , pdf42 KB
Mechanisms for Issuing Policy, , pdf36 KB
OSBM Current Mandated Subsidy Reduction SFY 2010-2011 – February 1, 2011, , pdf57 KB
Reduction of Child Care Funds for State Fiscal Year 2009-2010, , pdf79 KB
Requirements to Enter Private Pay Rates into the SCCRS – September 15, 2010, , pdf254 KB
Retention of Child Care Services Records – March 29, 2011, , pdf23 KB
Revised Allocation Spending Guidelines and ARRA Reporting Measures – SFY 2009-2010, , pdf104 KB
SCCRS System Edits – Attachment 1, , pdf1 MB
SCCRS System Edits – October 1, 2014, , pdf880 KB
SEEK Pilot Issues – September 1, 2011, , pdf82 KB
SEEK Revised Rollout Memo to Certain LPAs – August 9, 2011, , pdf42 KB
Title Subsidy Business Plan Options – October 4, 2010, , pdf62 KB