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Child Care Subsidy Services

Published below is the completed version of the Subsidized Child Care Assistance Program Policy Manual.

In preparation of the October 1, 2023, implementation date, you will begin to see changes to the links below.  If you have policy questions during this time, please consult with your TA or contact the Policy Help Desk.

The newly completed version of the manual is effective October 01, 2023. Counties are expected to be consistent with implementing the 2023 version of the SCCA manual for case management beginning October 01, 2023.

DCDEE Administrative Letters and Dear County Director Letters remain accessible on the NCDHHS website.

Thank you.

CLICK BELOW for a highlight list of policy changes.

TitleTypeFormatSize 
00-00 Policy/Manualspdf132 KB
01-01 Chapter 1: Child Care Servicespdf195 KB
02-01 Chapter 2: Funding for Subsidized Child Care Servicespdf183 KB
03-01 Chapter 3: Roles and Responsibilitiespdf227 KB
03-02 Chapter 3: Attachment 1 LPA Responsibilitiespdf188 KB
04-01 Chapter 4: Application, Eligibility Determination and Documentationpdf363 KB
04-02 Chapter 4: Attachment 1 – Sample Narrative Documentation Recordpdf27 KB
04-03 Chapter 4: Attachment 2 – Sample Referral Formpdf114 KB
04-04 Chapter 4: Attachment 3 – Verification of Child Supportdocx22 KB
04-05 Chapter 4: Attachment 4 – Living Arrangement Fact Sheetpdf114 KB
05-01 Chapter 5: Establishing Need and a Plan of Carepdf278 KB
06-01 Chapter 6: Serving Children with Special Needspdf100 KB
06-02 Chapter 6: Attachment 1 Supplemental Payments Fact Sheetpdf117 KB
07-01 Chapter 7: Family Definition and Determining Income Eligibilitypdf481 KB
07-02 Chapter 7: Attachment 1 – Verification Form for Self-Employmentpdf109 KB
07-03 Chapter 7: Attachment 2 – Countable and Non-Countable Income Clarification Chartpdf96 KB
08-01 Chapter 8: Parental Feespdf201 KB
09-01 Chapter 9: Parental Choice and Voucher Procedurespdf112 KB
09-02 Chapter 9: Attachment 1 – Child Care Voucher Procedures Timeline Chartpdf179 KB
10-01 Chapter 10: Waiting List Policiespdf237 KB
10-02 Chapter 10 Attachment 1pdf92 KB
11-01 Chapter 11: Responding to Eligibility Changes and Redeterminationpdf242 KB
12-01 Chapter 12: Licensing Requirements, Non-Compliance, and Sanctionspdf222 KB
13-01 Chapter 13: Recipient Rights and Responsibilitiespdf213 KB
14-01 Chapter 14: Child Maltreatmentpdf201 KB
15-01 Chapter 15: Approval and Enrollment Procedures for Licensed Facilitiespdf232 KB
16-01 Chapter 16: Payment Policiespdf311 KB
17-01 Chapter 17: Payment Ratespdf312 KB
18-01 Chapter 18: Local Policy Optionspdf169 KB
19-01 Chapter 19: Fraudulent Misrepresentation, Improper Payments, Sanctions, and Appealspdf210 KB
19-02 Chapter 19 Attachment 1 : Provider Repayment Agreement Sample Formpdf86 KB
20-01 Appendix A: Special Needs Reference Materialpdf544 KB
20-02 Appendix B: Procedures for Emergency Subsidized Child Carepdf212 KB
20-03 Appendix B: Attachment 1 – Emergency Voucher (DCD-0447)pdf62 KB
20-04 Acronyms and Definitionspdf278 KB
TitleTypeFormatSize 
Benefits of Dev Monitoring & Screeningpdf215 KB
Benefits of Dev Monitoring Screening with Spanishpdf248 KB
DCD-0093: Referral for Child Care Children with Special Needspdf118 KB
DCD-0094: Approval of Supplemental Ratepdf168 KB
DCD-0106: Recipient Responsibilities for Subsidized Child Care Servicespdf95 KB
DCD-0446-2i: Copy of Child Care Voucher Continuation Pagepdf319 KB
DCD-0446i: Copy of Child Care Voucher and Instructionspdf254 KB
DCD-0450-2i: Copy of Child Care Action Notice Continuation Pagepdf664 KB
DCD-0450i: Copy of Child Care Action Notice and Instructionspdf473 KB
DCD-0451i: Copy of Application for Enrollment to Be a Provider of Subsidized Child Care and Instructionspdf207 KB
DCD-0454A Copy of Child with Special Needs Additional Expense Documentationpdf120 KB
DCD-0456: Instructions for Completion of the Application for Child Care Servicespdf21 KB
DCD-0456: Instructions for Completion of the Application for Child Care Servicespdf21 KB
DCD-0458i: Copy of Private Paying Rates and Other Fees and Instructionspdf105 KB
DCD-0460: Copy of Information About Subsidized Child Carepdf180 KB
DCDEE-0447 SCCA Emergency Voucherpdf62 KB
DCDEE-0452: Provider Agreementpdf123 KB
DCDEE-0454B SCCA Supplemental Payment Provider Information Formpdf113 KB
DCDEE-0456 Spanish: Application for Child Care Services and Instructionspdf355 KB
DCDEE-0456: SCCA Child Care Applicationpdf328 KB
DCDEE-0456B SCCA Child Care Denial or Withdrawal Noticepdf138 KB
DCDEE-0456B SCCA Child Care Denial or Withdrawal Noticepdf138 KB
DCDEE-0456B: Spanish SCCA Child Care Denial or Withdrawal Noticepdf159 KB
DCDEE-0463 Subsidy Appeal Formpdf111 KB
ECAC Handoutpdf262 KB
ECACFactSheetSpanishpdf254 KB
LOOK WHAT I CAN DO FINALpdf148 KB
LOOK WHAT I CAN DO WITH SPANISHpdf183 KB
NCFAST-20009 North Carolina Rights and Responsibilities for Public Assistancepdf227 KB
TitleTypeFormatSize 
Subsidized Child Care Services Manual Change Notice # 1-00
Subsidized Child Care Services Manual Change Notice # 1-03
Subsidized Child Care Services Manual Change Notice # 1-05
Subsidized Child Care Services Manual Change Notice # 1-06
Subsidized Child Care Services Manual Change Notice # 1-07
Subsidized Child Care Services Manual Change Notice # 1-09
Subsidized Child Care Services Manual Change Notice # 1-10
Subsidized Child Care Services Manual Change Notice # 1-11pdf76 KB
Subsidized Child Care Services Manual Change Notice # 1-12pdf95 KB
Subsidized Child Care Services Manual Change Notice # 1-13pdf47 KB
Subsidized Child Care Services Manual Change Notice # 1-14pdf47 KB
Subsidized Child Care Services Manual Change Notice # 1-15pdf95 KB
Subsidized Child Care Services Manual Change Notice # 2-03
Subsidized Child Care Services Manual Change Notice # 2-05
Subsidized Child Care Services Manual Change Notice # 2-07
Subsidized Child Care Services Manual Change Notice # 2-09
Subsidized Child Care Services Manual Change Notice # 2-10pdf37 KB
Subsidized Child Care Services Manual Change Notice # 2-11pdf49 KB
Subsidized Child Care Services Manual Change Notice # 2-12
Subsidized Child Care Services Manual Change Notice # 2-13pdf41 KB
Subsidized Child Care Services Manual Change Notice # 2-14pdf48 KB
Subsidized Child Care Services Manual Change Notice # 2-15pdf249 KB
Subsidized Child Care Services Manual Change Notice # 3-02
Subsidized Child Care Services Manual Change Notice # 3-07
Subsidized Child Care Services Manual Change Notice # 3-09
Subsidized Child Care Services Manual Change Notice # 3-11pdf40 KB
Subsidized Child Care Services Manual Change Notice # 3-13pdf54 KB
Subsidized Child Care Services Manual Change Notice # 3-14
Subsidized Child Care Services Manual Change Notice # 3-15pdf38 KB
Subsidized Child Care Services Manual Change Notice # 4-02
Subsidized Child Care Services Manual Change Notice # 4-07
Subsidized Child Care Services Manual Change Notice # 4-09
Subsidized Child Care Services Manual Change Notice # 4-14pdf68 KB
Subsidized Child Care Services Manual Change Notice # 5-09
Subsidized Child Care Services Manual Change Notice # 5-14pdf67 KB
Subsidized Child Care Services Manual Change Notice # 6-09
  • Subsidized Child Care Reimbursement Codes
  • Smart Start Reimbursement Codes
  • Valid Reimbursement Code Combinations
  • Child Care Services Support Reporting Requirement Codes
  • Subsidized Child Care Codes for Local Purchasing Agencies