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NCDHHS Policies and Manuals  >  Departmental  >  Departmental Policies/Manuals  >  Section II – Budget and Finance  >  DSS Fiscal Manual

DSS Fiscal Manual

TitleTypeFormatSizeDownload/Preview
0. DSS Fiscal Manual (Full)pdf3 MB
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1. Introductionpdf233 KB
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2. Determination of Allowable/Unallowable Costpdf718 KB
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3. Developing Cost on the DSS-1571 Reportpdf997 KB
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4. DSS-1571 Submissionspdf232 KB
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5. Reconciling County’s General Ledger to DSS-1571 Reimbursement Reportpdf384 KB
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6. Payment Processpdf249 KB
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7. Adjustments by State Office to DSS-1571 Reports and Single Audit Follow-Up Procedurespdf243 KB
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8. Special Procurement Practices and Management of Propertypdf330 KB
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Appendix I: Social Services Fiscal Manual Indexpdf235 KB
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Appendix II: Abbreviationspdf47 KB
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Appendix III: Controller’s Office and Fiscal Office Organization Indexpdf135 KB
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Appendix IV: NC X/PTR Report Names and Descriptions Indexpdf122 KB
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Appendix V: Request to Direct Charge, Expense or Depreciate Equipmentpdf18 KB
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Appendix VI: ADP Equipmentpdf56 KB
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Appendix VII: Statement of Administrative Costspdf140 KB
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Appendix VIII: Preliminary County DSS Administrative Reimbursement Reportpdf92 KB
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TitleTypeFormatSizeDownload/Preview
A. Introductionpdf9 KB
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B. Overpayment Procedurespdf35 KB
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C. Employee Pay Formpdf4 KB
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D. Direct Deposit Delete Formpdf4 KB
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E. Stop Order Formpdf4 KB
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F. Overpayment Notification Letterpdf4 KB
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G. Personal Check Refund Worksheetpdf5 KB
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TitleTypeFormatSizeDownload/Preview
A. General Statute 143:553-562pdf10 KB
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B. General Statute 105A-1 -105A-16pdf19 KB
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C. General Statute 1-52 (11)pdf5 KB
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D. Statewide A/R Policy and Procedurepdf12 KB
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E. 390 Uncollectable Accounts (Write-off’s)pdf9 KB
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TitleTypeFormatSizeDownload/Preview
A. 1st Letter to Employeepdf5 KB
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B. 2nd Letter to Employeepdf6 KB
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C. Final Letter to Employeepdf5 KB
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D. Employee Overpayment Worksheetpdf7 KB
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E. Disciplinary Action Policypdf8 KB
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TitleTypeFormatSizeDownload/Preview
A. 1st Letter to State Employeepdf6 KB
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B. 2nd Letter to State Employeepdf7 KB
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C. Final Letter to State Employeepdf6 KB
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D. Letter to State Employee’s Human Resources Mgr.’s Off.pdf6 KB
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E. Employee Overpayment Worksheetpdf7 KB
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TitleTypeFormatSizeDownload/Preview
A. 1st Letter to Former State Employeepdf5 KB
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B. 2nd Letter to Former State Employeepdf6 KB
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C. Final Letter to Former State Employeepdf5 KB
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D. Employee Overpayment Worksheetpdf7 KB
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E. NCDMV, Driver License Section Request Formpdf16 KB
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TitleTypeFormatSizeDownload/Preview
A. Assistant Payroll Officer Notepdf5 KB
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B. Rules and Procedurespdf20 KB
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C. Set-Off Debt Collection List Specificationspdf13 KB
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D. Set-Off Debt Model Notification Letterpdf10 KB
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E. Employee Payback (Electronically) from DORpdf4 KB
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TitleTypeFormatSizeDownload/Preview
A. Guidelines for Submitting Accountspdf20 KB
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B. Outstanding Accounts Receivable Letterpdf3 KB
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C. Outstanding Accounts Receivable Listpdf4 KB
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D. Instructions for Filing Suitspdf6 KB
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TitleTypeFormatSizeDownload/Preview
A. Collection Service Contractspdf9 KB
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TitleTypeFormatSizeDownload/Preview
A. Termination Debt Deduction Letterpdf3 KB
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B. Repayment of Debt Owed for Current & State Government employeespdf5 KB
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C. Procedures for Employee Repayments After Year-Endpdf15 KB
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D. Over Collection of Social Security and Medicare Taxespdf5 KB
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E. Employee/IRS Repayment Letterpdf4 KB
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F. Salary Overpayment Withholding Sheetpdf9 KB
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G. Employee Payback of Salary Overpayments and Agency Checkpdf4 KB
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H. Write Off Formpdf5 KB
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I. Salary Overpayment Worksheetpdf5 KB
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J. DHHS Controller Memo for Write off of Overpaymentpdf6 KB
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K. Memo to Central Payroll for W-2Cpdf9 KB
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